Room Parties at Rustycon

You may host a party or other event in one of the city rooms. The charge will be the same as the negotiated Rustycon sleeping room rate. There are 9 City Suite rooms each measuring approximately 17X25, (all also include a half bath). The City Suite rooms are on the Lobby Level (Aberdeen, Bellevue, Bremerton, Everett, Olympia, Renton, Spokane, Tacoma and Yakima).

These Party Suites will have corkage and forkage waivers, and you as the renting guest, are responsible for securing a banquet permit for each day that you will be serving alcohol in your Party Suite. The hotel will do it's best to place the guests party associated with a party suite, in rooms above their Party Suite, or on the second floor in the sleeping rooms on the East and South side of the Pool area. These assignments are to be managed by the Hotel, and are intended to act as a sound buffer between guests not associated with the Party Suites, and the Party Suites.

Of course, all of the standard rules apply to the room parties:

  • Party host must make a reservation and send the confirmation to hotel-liaison@rustycon.com - Room parties shall be restricted to designated party suites, as designated by the hotel and rented by the party host.
     
  • Party host must secure a banquet liquor license. These are easy to get from your local liquor store. Make a copy of your license to leave in our Office and display the original on the wall near your bar. Please use Painters tape to tape to the walls.
     
  • Register your party with our security office. This is in addition to making sure we have your confirmation number in advance. Changes happen and this will let you tell us about those changes.
     
  • No alcohol is permitted to leave party that it was served at – yes people can buy alcohol and leave the bar but the bar cuts them off much earlier than our parties do.
     
  • The party must conform to the rules set forth by the hotel.
     
  • The host(s) must be 21 years of age or older. The host should be a non-drinker during the party.
     
  • The host(s) shall be responsible for the conduct of those attending the party. S/he shall be certain that no one drinks and drives, and that no minors are served alcohol.
     
  • The host(s) shall be responsible for the party and any incidents that occur there, or as a result of. Rustycon shall not be responsible for any damage to persons or property during the aforementioned party, or as a result of.
     
  • All persons at the party must have legal ID. on their person at all times.
     
  • We reserve the right to shut down any party for any reason.
     
  • The host(s) must be present at the party during the entire time that the party is in progress.
     
  • Music – you can’t bring in professional DJ equipment, we have been asked by the hotel to move the big loud parties to function space and only allow music that is from equipment like a boom box in the Party suites. Make sure your music can’t be heard down the hall.
     
  • Noise – if your party is very noisy with music and lots of people we ask you to leave your windows closed and your door mostly closed.
     
  • Drunks – drunks are everybody’s problem. How can you help mitigate the problem? Maybe donate some coffee to our hospitality that will be open very late if not all night? Got a night owl that could volunteer to help keep hospitality open all night? Got some non-drinkers for late night security volunteering? Any help you can provide is appreciated. We will be doing our part. At the very least CARD everyone and cut off anyone driving early.
     
  • No alcohol should leave your room/space
     
  • Remember - KEEP WATCH ON WHO IS DRINKING. We require that all parties serving alcohol check ID and not leave alcohol where anyone can grab it. The laws in Washington State say that if you are the supplier of alcohol to minors or to someone who is already drunk and they hurt themselves or others, YOU TOO are responsible for THEIR actions. There are also heavy fines for contributing to the delinquency of a minor it you are found to have supplied them with alcohol.

This is not a comprehensive list; every year things come up that no one thought we needed to write down. Please listen to our committee or staff if they have information to share with you.

If you are interested in hosting a room party at Rustycon, Please send an e-mail to hotel-liaison@rustycon.com